Municipal Department Moving in Colorado Springs

Most city and county buildings allow moves on weekdays during business hours or shortly after, and many restrict weekends because buildings are locked and unstaffed. The facility contact tells us which doors, elevators, and dock times we can use, and whether the public entrance is off limits during the day.

Plan the order of rooms so the public-facing counter moves last and reopens first. Departments spread across several sites, such as a downtown office and a service center along the Powers corridor or North Nevada Avenue, can move one site per day, with the purchase order covering each address. Tell us who signs off each room, because a department move is usually complete only when the receiving contact confirms it in writing for purchasing.

Flat files and map cases are the heaviest and most awkward pieces in these offices. Drawers are emptied into flat cartons numbered in drawer order, and the empty cases are padded and moved upright on four-wheel dollies. Oversize drawings never get folded or rolled tighter than they already are, and plan tubes ride upright in cartons so their ends are not crushed.

Because the building stays open, our carts use the staff corridors, and elevators and door frames on it are padded. Sealed record cartons stay sealed and ride together. At the new office, we unload by room and drawer number so staff can refill cabinets in order, and the receiving contact walks each room with our crew lead before sign-off.