Property, Institutional & Government

Government Office Moving in Colorado Springs

City, county, and State of Colorado offices: the purchase order comes first, the facility sets badges and escorts, and staff seal the records.

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Government Office moving in Colorado Springs: moving crew at work
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Planning a Government Office Move

For a public agency, nothing is scheduled until purchasing says it can be. Whether the office belongs to the City of Colorado Springs, El Paso County, or a State of Colorado agency with a regional office here, the administrative lead defines the rooms and contents, purchasing issues the purchase order, and the facility contact explains how movers get into the building. We hold a tentative date, and it becomes a real one when the order arrives.

The fiscal calendar matters. The state's fiscal year runs July to June, so a state office trying to spend this year's funds often wants the work done before June 30. The city and county run on the calendar year. Inside the building, public counters, staff areas, and records rooms may each have different access rules, and the facility, not the mover, sets them: badges, sign-in, escorts, and rooms we may not enter. Staff select and seal records before we arrive, and we move sealed cartons and furniture by the room numbers on the agency's plan, checking each room with the receiving contact before we leave.

Who usually signs off
Agency facilities or administrative lead who defines the scope, with purchasing issuing the order and building staff setting access
Timing that works
Once the purchase order is issued; state offices often face a June 30 fiscal-year end, while city and county offices close their books on December 31.

What typically moves

  • Public counter desks and service-window furniture Moved after the counter closes and set so it can reopen the next business day.
  • Staff workstations and task chairs Tagged by room and seat; computers and printers are unplugged, moved, and reconnected by our crew.
  • Records-room lateral files Emptied into cartons that staff seal, or moved locked where staff prefer, then refilled.
  • Hearing-room and meeting-room tables Sections labeled and rebuilt to the room plan.
  • Supply rooms and forms cabinets Boxed by shelf so staff find forms where they expect them.
  • Surplus furniture Moved to wherever the agency's surplus property process directs, or left for its pickup.

Access and scheduling

Agencies usually prefer the move to land after the office closes on a Friday so it can reopen Monday, and that is available on request. Downtown offices around Cascade Avenue and Pikes Peak Avenue load at a shared dock or a side entrance, so the facility contact reserves it and tells us where the truck may wait.

If the facility requires badges or a sign-in list, send us the form early. The crew wears whatever the facility issues and stays with its escort in restricted areas. When the agency must be named on our insurance, that certificate goes out with the quote. Measure records-room doors and the elevator for lateral file cabinets, which are often wider than they look, and tell us if the building has loading limits on older floors or freight elevators.

Protection and handling

The public keeps using the building while we work, so every cart travels the staff route, and corridors, elevators, and door frames on that route get pads and guards. Workstations are tagged by room and seat number so staff come back to the same setup.

Records are the agency's responsibility. Staff choose what moves, seal and label the cartons, and receive them at the destination. We keep sealed cartons together on the truck and unload them straight into the rooms named on the plan. Anything unlabeled or not on the list is left in place and reported to the administrative lead. Lateral files travel with their drawers empty and their locks engaged, and every cabinet key stays with agency staff.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Records selection, sealing, and receipt
Agency staff decide what moves and how it is sealed, and sign for it at the destination.
Facility badges, escorts, and restricted rooms
The facility or building manager sets the rules; the crew follows them.
Network, phones, and agency systems
The agency's IT department moves and tests service.

Not part of our work

  • Opening, sorting, or deciding the retention of public records.
  • Taking down fixtures, counters, or anything wired or plumbed in.

Around Colorado Springs and El Paso County

City of Colorado Springs, El Paso County, and State of Colorado offices share downtown with courts and private offices around Tejon Street, Cascade Avenue, and Pikes Peak Avenue, while some agencies lease suites along the Powers corridor or North Nevada Avenue. Each building sets its own dock and badge rules.

The crew that shows up

iHaul iMove mover rolling stacked boxes across a floor runneriHaul iMove box truck with its ramp lowered and a hand dolly waitingTwo iHaul iMove movers carrying a stretch-wrapped piece of furniture

Government Office Moving FAQs

Another question? Call (719) 357-5865.

When should our purchasing office issue the order for a department move?

As early as the scope allows. We can walk the office and provide a written quote for purchasing, then hold a tentative date. The date is firm once the order arrives. If the fiscal year end is close, tell us, so the work and the invoice fall in the right year.

Who decides whether movers need badges or an escort in our public office?

The facility or building manager. Some buildings issue temporary badges, some want a sign-in list the day before, and some require an escort in restricted areas. Ask them, send us the form, and the crew follows the rules. The crew stays with its escort in any area that requires one.

Can records cartons move while the public counter stays open?

Yes. Records rooms and staff areas can move during business hours on the service route, while the public counter keeps working, and the counter moves after it closes. Staff seal the records cartons first and receive them at the new office.

How do we label a move across several agency divisions?

Assign each division a color or code, and number every room on the new floor plan. Every carton and piece of furniture carries both. We unload by division and room so each team finds its own things without searching the whole floor.

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Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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