Education, Civic & Community

School District Administration Moving in Colorado Springs

Departments move one at a time so enrollment, hiring, and payroll keep serving schools, and the board room is rebuilt before the next public meeting.

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School District Administration moving in Colorado Springs: moving crew at work
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Planning a School District Administration Move

When classrooms empty in June, a district's central office gets busier. Registration, hiring for fall, bus routing, and payroll for year-round staff all run through the summer, and the superintendent's office is preparing for the first day of school. So the real question is rarely whether to move in summer. It is which department can be offline on which days.

We plan department by department. Your operations lead names the order, and each department gets its own release: human resources one weekend, finance and purchasing another, the board room after the last public meeting before the switch. Records rooms move on the records staff's terms, carton by carton to a marked shelf zone. The purchase order comes first, since a held date depends on it, and a room-by-room inventory lets purchasing match the order to the work. Where the district's own facilities crew takes some rooms, we draw the split so both teams know which doors are theirs.

Who usually signs off
District operations or facilities lead, with purchasing releasing the order and administration approving the room plan
Timing that works
Schools are empty in summer, but the central office is at its busiest with registration, hiring, and routing, so many districts phase departments across summer weekends or use winter break.

What typically moves

  • Board-room dais sections and trustee chairs Numbered to the seating diagram so the room goes back the way trustees and the public expect it.
  • Public seating and the speaker's lectern Counted and staged together so the room can be set for public comment right after delivery.
  • Records-room shelving and sealed record cartons Records staff pack and seal; each carton carries a shelf-zone label and lands on its range unopened.
  • Human resources and payroll workstations Pedestals travel locked with keys handed to the department lead, and stations are placed to seat codes.
  • Registration and welcome-center counters Moved first or last depending on when families still need to walk in and enroll.
  • Transportation office layout tables and plan files Moved with the routing team, away from the weeks just before the first bus day.
  • Superintendent's suite and conference furniture Scheduled on a day the superintendent's office sets, often apart from the rest of the building.

Access and scheduling

Public meetings anchor the schedule. The board room has to work for every regular meeting, and those meetings are noticed in advance, so the board-room move goes in the gap between two of them, with enough time for the district's AV team to test streaming and microphones. Purchasing holds the other anchor: a date is held once the order covers the agreed inventory.

Central offices are public buildings with public entrances. Facilities sets the loading door, the sign-in routine, and which halls stay open for families registering students. Many administration buildings share a site with a school, a warehouse, or bus operations, so we ask which lots and drives must stay clear on move days. Where the district opens the building after hours or on a Saturday, the crew can work then on request.

Protection and handling

The board room is handled piece by piece. Dais sections, trustee chairs, and the lectern carry position numbers from the seating diagram, fasteners stay taped to the section they came from, and edges are padded for hallway turns. Public seating stacks by row.

Records stay under district control from one shelf to the next. Records staff decide what moves, what is destroyed under district policy instead, and how cartons are sealed; the crew reads the outside label and places each carton in its zone without opening it. File cabinets travel emptied or locked, as records staff choose. At department desks, the crew disconnects computers, monitors, and printers, carries them, and connects them again, while district technology staff handle accounts, phones, and the network. Mounted displays and streaming cameras in the board room stay with the district's AV team.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Board-room streaming cameras, microphones, and mounted displays
The district's audiovisual team or vendor takes them down, reinstalls them, and tests them before the next meeting. We move the released furniture.
Records selection, retention, and destruction
Records staff decide what moves and what is destroyed under district policy, using the district's own shred arrangement. Our crew moves sealed cartons only.
Rooms handled by the district's own facilities crew
Facilities assigns those rooms to its staff. We plan around them and move only the rooms on our order.

Not part of our work

  • Opening, sorting, or choosing which district records move or are destroyed.
  • Taking down board-room AV, mounted displays, or anything wired to the building.

Around Colorado Springs and El Paso County

Each Colorado Springs area district runs its own central office and board: District 11 covers the central city, Academy District 20 the northern suburbs, Harrison School District Two the south, and District 49 the eastern growth areas around Falcon. Every board keeps its own meeting calendar and purchasing rules, so the plan starts from that district's documents rather than a template.

The crew that shows up

Two iHaul iMove movers raising a large wood tabletop togetheriHaul iMove crew loading a padded item into the truck as snow fallsiHaul iMove crew in teal shirts gathered beside the company truck

School District Administration Moving FAQs

Another question? Call (719) 357-5865.

Which central-office departments should move first?

Usually the ones whose busy season is furthest away. In summer, registration, hiring, and transportation are at full stretch, so departments such as curriculum or communications can often go first while enrollment and human resources wait for a quieter weekend. Your operations lead sets the order, and each department gets its own release and truck sequence.

How do we keep the board room ready for the next public meeting?

Pick a move window between two regular meetings and tell us the next meeting date. We move and reset the dais, trustee chairs, lectern, and public seating to the seating diagram with days to spare, so the district's AV team can reinstall and test cameras and microphones before that meeting is noticed.

Our facilities crew moves some rooms itself. How do we split the work?

Mark the rooms your crew keeps on the floor plan, and we quote and schedule the rest. Both teams work from the same room codes and loading order, so nobody arrives at a door the other already blocked. The heavy loads, such as the board room or records ranges, are usually the ones districts hand to us.

What should records staff finish before the records room moves?

Decide what moves and what is due for destruction under district policy, and send the latter through the district's shred arrangement before moving day. Seal the remaining cartons, label the outside with a shelf zone, and keep the contents list. We move the sealed cartons and cabinets to their zones, and receiving records staff check them in.

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