Education, Civic & Community

University Department Moving in Colorado Springs

Faculty libraries, graduate offices, and the desks beside your labs, packed and placed office by office, while research equipment follows its own plan.

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Planning a University Department Move

Ask a department chair what makes a move hard and the answer is rarely furniture. It is a hallway of faculty, each with a personal library, a filing system only they understand, and a proposal deadline they will not miss for a move. Graduate students share offices and move on their own timetable. Down the hall, desks sit next to active labs where nothing should be touched without the lab lead.

So a department move is planned office by office. Your administrator collects a release date from each faculty member and lab lead, and we turn those into a sequence that can stretch over several weeks instead of one weekend. Faculty choose whether to pack their own books or have our packers box them shelf by shelf. Lab-side desks and closed administrative cartons move once the lab lead marks the boundary; instruments, samples, chemicals, and fixed benches stay on the department's separate plan with its vendors and campus safety staff. For whole-building or renovation moves, see education and civic moving.

Who usually signs off
Department administrator approving the office inventory, with faculty, lab leads, and campus facilities releasing their respective spaces
Timing that works
Faculty release offices around their own teaching, office hours, and proposal deadlines, and lab-side rooms follow the lab lead's schedule, so one department can move over several weeks.

What typically moves

  • Faculty personal libraries Boxed shelf by shelf, numbered in reading order, and marked with the faculty member's name and new office, so the shelves go back as they came off.
  • Lateral files and research filing cabinets Drawers stay packed if the cabinet can travel loaded; otherwise files are boxed in drawer order with the drawer number on each carton.
  • Graduate-student shared office desks Each desk and its pedestal carry the student's name, since several people sharing one room rarely agree which desk was whose.
  • Lab-side office desks and task chairs Moved only after the lab lead marks which pieces are office furniture and which door the crew uses.
  • Department seminar room and chair's suite Scheduled around colloquia and faculty meetings; the chair's office often goes last so the department keeps a working front office.
  • Framed diplomas, awards, and office artwork Cartoned separately or blanket-wrapped and hung only if the faculty member asks and the building allows wall work.

Access and scheduling

The release chart drives everything. A faculty member finishing a grant proposal may keep an office until the day after submission, while the colleague next door is ready a month early, so we group releases into a few moving days rather than waiting for the last one. The administrator keeps the chart current and tells us when a date shifts.

Campus facilities controls the building side: which dock, which elevator, which hours, and whether a parking permit is needed for the truck. Book-heavy moves are elevator-heavy, so ask facilities for extended elevator time on the days faculty libraries move. If a faculty member works from an off-campus office on North Nevada Avenue or elsewhere in town, that building's manager sets its own rules. Evening starts can help when daytime classes crowd the halls, if the building allows them.

Protection and handling

Books are dense, so we use small cartons for them and keep each carton light enough to carry without crushing spines. Rare or fragile volumes are set aside by the faculty member for separate packing, and nothing on a shelf is thrown out or rearranged by the crew. Filing cabinets travel with drawers locked or taped, and keys go to the administrator.

Near the labs, the crew uses only the door and path the lab lead approves and does not open cartons marked as research materials. Anything carrying a hazard label is the lab's and campus safety staff's to move. At faculty desks, our crew disconnects, carries, and reconnects computers, monitors, and printers; campus IT handles accounts, software, and network ports. The administrator or each faculty member checks their office before we leave the floor.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Laboratory instruments, samples, and installed benches
The department and its equipment vendors plan and move them. Our crew moves the released office furniture and closed cartons beside them.
Chemicals and hazardous materials
The lab and the campus environmental health and safety office handle packaging and transport.
Faculty accounts, software, and network ports
Campus IT sets them up at the new offices after the crew reconnects the desk equipment.

Not part of our work

  • Packing or moving research samples, chemicals, or anything with a hazard label.
  • Sorting, weeding, or discarding faculty books and papers.

Around Colorado Springs and El Paso County

At UCCS on the north side, departments are spread across buildings between Austin Bluffs Parkway and North Nevada Avenue, and a department that gains a new building can split its faculty between old and new floors for a term. Departments at Colorado College and PPSC often work in smaller buildings with tighter docks. Shelf-order labels travel just as well when a faculty member leaves for a campus in the Denver metro or Fort Collins.

The crew that shows up

Two iHaul iMove movers raising a large wood tabletop togetheriHaul iMove crew loading a padded item into the truck as snow fallsiHaul iMove crew in teal shirts gathered beside the company truck

University Department Moving FAQs

Another question? Call (719) 357-5865.

Should our faculty pack their own books or have your packers do it?

Either works, and many departments mix the two. Faculty who want control over order pack their own using our small book cartons and a numbering scheme we give them. For everyone else, our packers box each shelf in order and label the carton with the office and shelf number, so the library can be reshelved without a sort.

How do we move a faculty member who has a proposal deadline during the move?

Put a later release date on the chart for that office and we move it in a later group. Their books and files stay untouched until the proposal is in, and their new office can be set up with furniture first, so they arrive to a desk and shelves ready for cartons.

What should a lab lead clear before you enter a lab-adjacent office?

The lead marks the office pieces we may move, the door and path to use, and any cartons that belong to the lab. They also confirm no active work sits along that path. We carry only the released desks, chairs, and closed cartons, and anything with a hazard label stays with the lab and campus safety staff.

Can graduate students' shared offices move on a different day from faculty?

Yes. Shared offices often turn over on the student calendar rather than the faculty one, so we treat them as their own group. Each desk, pedestal, and carton carries the student's name and new room, which keeps each occupant's belongings from blending together at the other end.

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