Commercial Service

Tenant Buildout Move-In and Move-Out in Colorado Springs

Move-in timed to the contractor's punch list and the certificate of occupancy; move-out timed to the old lease's restoration and handback walk.

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Tenant Buildout Move-In & Move-Out moving in Colorado Springs: moving crew at work
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How We Plan Tenant Buildout Move-In & Move-Out

A tenant buildout move is two moves tied together by two sets of dates. At the new suite, the general contractor controls the space until the punch list is done and inspections are passed. In Colorado Springs and El Paso County, the Pikes Peak Regional Building Department issues building permits, runs inspections, and issues certificates of occupancy, and many landlords will not let your staff work in the suite until that certificate is issued. At the old suite, the lease decides what you leave behind and what has to be removed or repaired before the landlord's handback walk.

The service runs in this order. First, the GC tours us through the new suite to show which rooms are released and which still have trades working. Furniture can sometimes go in before the certificate, if the landlord and GC allow it, while staff start once it is issued. We schedule the move-in in room order around the punch list, then empty the old suite room by room in whatever sequence the restoration contractor asks for. You tell us which pieces stay under the old lease.

Who usually signs off
Tenant facilities lead approving the move sequence with the GC and both landlords
Timing that works
Once the general contractor releases rooms and inspections allow occupancy, and before the old lease's handback, with a backup date booked in case the finish slips.

What typically moves

  • Workstations and desk pedestals Moved into rooms the GC has released, with the remaining rooms left for the trades.
  • Reception desk modules Moved last at the old suite and set early at the new one.
  • Conference tables and seating Delivered after the room's flooring and ceiling work is done.
  • Pantry tables and freestanding cabinets Placed after plumbing and appliance inspections are finished in the break room.
  • Department files and supply cartons Labeled by new room number and held on the truck until the room is released.
  • Movable partitions and display pieces Moved only if the old lease does not require them to stay.

Access and scheduling

Finish dates slip. Inspections, back-ordered doors, and punch-list items are the usual reasons, and winter weather can delay exterior work. Book a primary date and a backup, and we reconfirm once the GC and landlord say the suite is ready. If your old lease ends first, tell us early so the plan covers both suites.

A new building may still have contractor deliveries at the dock and trades using the freight elevator. The GC tells us when the dock and elevator are ours, and the landlord confirms the Certificate of Insurance it wants on file for both suites. Starting outside business hours, when trades have gone home, is available on request. Send us the new floor plan with room numbers early, so cartons and furniture can be labeled at the old suite before anything moves.

Protection and handling

A new suite has brand-new finishes, and the first scratch on a new floor is expensive. New carpet gets runners and new hard floors get board along every route, puts guards on fresh door frames and corners, and pads elevator cabs. We keep carts clear of wet paint and of any area the GC has taped off.

At the old suite, we clear only what the move plan lists. Anything the lease says stays, such as built-in reception counters, mounted shelving, or cabling, is left for the landlord and restoration contractor. We note existing damage at both suites before we start so the landlord's walk and the GC's punch list are not confused with move damage. Packing debris is removed as we go.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Punch list, inspections, and room releases
The general contractor finishes the work, schedules inspections, and releases rooms.
Certificate of occupancy
The Pikes Peak Regional Building Department issues it after inspections; the landlord and GC tell you when staff can occupy.
Old-suite restoration and cabling removal
The restoration contractor removes cabling, repairs walls, and completes the landlord's checklist.

Not part of our work

  • Punch-list, inspection, or restoration work.
  • Removing anything the old lease says must stay.

Around Colorado Springs and El Paso County

Buildouts in Colorado Springs run from downtown floors along Tejon Street, where trades and tenants share one freight elevator, to new construction in InterQuest and along the Powers corridor, where contractor deliveries crowd the dock. Castle Rock, in Douglas County, has its own town building division, so ask the GC which office issues the certificate for a suite there.

The crew that shows up

iHaul iMove crew in teal shirts gathered beside the company truckiHaul iMove mover rolling stacked boxes across a floor runneriHaul iMove box truck with its ramp lowered and a hand dolly waiting

Tenant Buildout Move-In & Move-Out FAQs

Another question? Call (719) 357-5865.

Our GC has open punch-list items. Can furniture start going in?

Often, for rooms the GC has released. We move furniture into finished rooms and leave the rest for the trades. Your staff can start work there only once the landlord confirms the space can be occupied, which usually follows the certificate of occupancy.

Which date controls the incoming move: substantial completion or occupancy?

For furniture, the date the GC and landlord allow access. For your staff, the certificate of occupancy. We often move furniture a few days before the certificate and bring cartons and staff desks after it is issued, if the landlord allows it.

How do we keep the old lease's restoration work from getting squeezed out?

Work backwards from the handback date. The restoration contractor needs the suite empty for their work, so we schedule the move-out early enough to leave them that time, even if that means moving before the new suite is fully finished.

Who decides whether a reception counter leaves the old suite?

The lease. Built-in counters usually belong to the landlord and stay; freestanding modular counters usually belong to you. Check the lease or ask the landlord, and we move or leave it as they say. Get the answer in writing before the move-out date.

Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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