Property Management Office Moving in Colorado Springs

Avoid the first few days of the month, when rent comes in, and the days owner statements go out. Most firms choose a Friday afternoon and weekend, or the middle of the month, and reroute phones so emergency repair calls are still answered while desks are in transit.

Many management firms lease office space in buildings someone else manages, so the landlord's move rules apply even though you manage buildings yourselves. Ask your landlord for freight elevator time and dock hours, and send us their Certificate of Insurance wording if they need one. Measure the new office for the widest key cabinet and the file cabinets, since older buildings often have narrow suite doors. At the new office, dispatch and its phones are rebuilt before anything else, so emergency calls can come back to the office quickly.

Key cabinets are heavy for their size and dent easily, so they are padded, strapped upright, and never stacked. They are the first thing checked at the new office: the key manager opens each cabinet, confirms the hooks are intact, and signs off before we leave.

File cartons are sealed by your staff and labeled with the property code and drawer number. Drawers in lateral files are emptied before moving, and cabinet locks are engaged. Owner reporting binders ride upright in cartons so their spines do not split. Anything holding resident payment details is packed and carried by your staff. Signage stock and lockboxes are boxed by type, and for-rent sign racks ride flat so the metal posts do not bend.