Office Decommissioning and Donation Coordination

Recipients set most of the calendar. Charities and reuse stores keep receiving hours and may accept only a few truckloads a week, so a larger clear-out can take several delivery days. We plan the loading order around their schedules and deliver the most time-sensitive loads first, with company transfers and disposal slotted around them.

At the building, reserve the freight elevator and dock for each loading day, and ask whether the landlord needs our insurance certificate before loading starts. If the restoration contractor starts before the suite is fully empty, agree which rooms they can have first. Lease-end dates rarely move, so start tagging well before the handback walk. Send us the tagged inventory and each recipient's address and hours, and we build a delivery plan by day and truck.

A charity can only use furniture that arrives intact, so pieces going to recipients are padded and wrapped just like furniture moving to a new office. Hardware for broken-down desks and tables is bagged and taped to its piece so the recipient can reassemble it.

Every piece that leaves carries a destination tag. Untagged pieces stay put until your facilities lead decides. Electronics are the one category with a hard rule: your IT team wipes or removes drives before we touch a computer, and every device goes to the recycler you chose rather than to a dumpster. Files headed for shredding go to your shred vendor, sealed. Loads for each recipient are kept apart on the truck, so nothing meant for a charity ends up at the recycler.