Education, Civic & Community

Charter School Moving in Colorado Springs

Classroom contents staged to the new lease's punch list, with delivery waiting on the occupancy sign-off your contractor is chasing.

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Charter School moving in Colorado Springs: moving crew at work
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Planning a Charter School Move

Charter schools rarely move into a building designed as a school. More often it is a former office, retail box, or church education wing being retrofitted for classrooms under a new lease, while the old lease runs out behind it. That places the move between two deadlines the school does not fully control: the day the contractor finishes and the building is cleared for school use, and the day the old landlord wants the keys back.

Your executive director or operations lead holds the pieces. The governing board approves the lease and the spend, the authorizer may need notice of a facility change, and the contractor owns the punch list. We plan against a room release list rather than a date. Finished rooms get their tables, cubbies, and carts first; rooms still under construction wait on the truck or in a staging room the school picks. The inventory is taken against the new floor plan, because a converted building rarely shares the old room numbers.

Who usually signs off
School operations director or executive director, with the governing board approving the move and purchasing steps
Timing that works
Summer on paper, but the retrofit sets the real date: delivery follows the building's clearance for school use, and the old lease end date is the outside limit.

What typically moves

  • Stackable student chairs and trapezoid tables Grouped under the room code each table will carry in the converted building.
  • Freestanding cubbies and coat lockers Held until the contractor releases the receiving wall, then set against it and checked for door swing.
  • Portable whiteboards and rolling easels Padded and kept apart from boards fixed to the old walls, which the lease may require leaving.
  • Teaching carts and manipulatives bins Bins ride closed on their cart, with the new room code on the lid and one side.
  • Front-office enrollment counter sections Freestanding sections move after staff clear enrollment and lottery files and the visitor sign-in station.
  • Gym mats and portable PE carts Converted buildings often lack a gym, so these go to whichever multipurpose room the school designates.

Access and scheduling

Two landlords means two sets of rules. Ask each property manager for loading hours, where a box truck can park, whether an elevator needs reserving, and what insurance paperwork they want on file. During a retrofit the contractor also controls the receiving building until handover, so their superintendent decides which entrances and corridors are open and whether our crew can work alongside trades finishing the punch list.

Plan the date from the building, not the calendar. Until the new space is cleared for school occupancy, move only what can sit in a released staging room. Camps and teacher setup days fill late July, and the old lease end date is the hard stop. If both buildings allow it, the crew can load on an evening or a weekend.

Protection and handling

Before anything leaves the old building, your operations contact marks which items are school property and which stay with the premises under the lease: fixed whiteboards, built-in casework, window blinds, sometimes the tack strips on every wall. Our crew moves only the school's items. Table and cubby corners get padding, shelving travels bare with its clips bagged alongside, and every piece carries the new room code.

At the receiving building, construction dust and unfinished floors are the main risks. We lay floor protection along the contractor's approved route and set furniture only in rooms the school has accepted. Student records, enrollment and lottery files, keys, and access fobs stay with school staff. In the front office, the crew disconnects staff computers, monitors, and printers and sets each one back up at its new desk, while the school's IT provider handles the network, phones, and the added Wi-Fi a retrofit usually needs.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Retrofit work, punch list, and occupancy sign-off
The contractor finishes the work and arranges inspections, and the school accepts each room for delivery. We place contents only in released rooms.
Fixtures that stay with either lease
The school and each landlord agree what counts as building property. Our crew moves the school's freestanding items.
Staff devices, network, and phones
The school's IT provider sets up service and tests it. Our crew carries and reconnects the desk hardware itself.

Not part of our work

  • Deciding whether a room is ready, or permitted, for students; the contractor, building officials, and the school make that call.
  • Removing built-in cabinetry, fixed boards, or anything wired to the building at either address.

Around Colorado Springs and El Paso County

Colorado Springs charter schools are authorized either by their district, D11, D20, and D49 among them, or by the Colorado Charter School Institute, and many run from converted commercial buildings on the east side, off Powers Boulevard, and up North Nevada Avenue. In El Paso County the Pikes Peak Regional Building Department handles permits and occupancy for most retrofits, so your contractor's inspection dates often decide the move week.

The crew that shows up

iHaul iMove crew loading a padded item into the truck as snow fallsiHaul iMove crew in teal shirts gathered beside the company truckiHaul iMove mover rolling stacked boxes across a floor runner

Charter School Moving FAQs

Another question? Call (719) 357-5865.

Can you move us into rooms before the whole building is cleared for school use?

We can deliver to rooms your contractor has released and the school has accepted, and hold the rest on the truck or in a staging room you choose. Whether students or staff may use the building is the contractor's and the building official's call. Share the occupancy target so we can plan a first and second delivery if needed.

What if our old lease says the whiteboards and cabinets stay?

Then they stay. Give us a list or a marked floor plan of everything the lease treats as building property, and the crew leaves it in place. If the school owns something that looks built in, confirm it with the landlord before moving day, so nothing comes off a wall and gets disputed at the walk-through.

How do you label rooms when the converted building uses a different floor plan?

Each room on the new plan gets a short code, and every old classroom is mapped to one. Tables, cubbies, carts, and cartons carry the new code only, so the crew unloads without translating old numbers. Staff mark shared materials that split between two rooms and sign off on the map before packing starts.

Can you give our governing board a quote before the lease is signed?

Yes. We can walk the current building and review the new floor plan with your operations lead, then write a quote that lists classrooms, office, and common areas separately so the board can weigh it with the lease. Once the board approves and the school confirms, we hold a date tied to the contractor's schedule.

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