Retail, Restaurant & Hospitality

Event Venue Moving in Colorado Springs

Your owned inventory, from farm tables and cross-back chairs to arches, bars, and décor, moved between bookings, with rental items left for their supplier.

(719) 357-5865
Event Venue moving in Colorado Springs: moving crew at work
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Planning a Event Venue Move

Event venues live on a booking calendar that fills a year out, and around Colorado Springs the wedding season runs hardest from late spring into early fall. A venue move, whether it is a relocation, a second property, or clearing a space for renovation, has to fit into the gaps. The owner or operations director picks the final event at the current address and the first walkthrough at the new one; we plan the truck days between them.

Before anything is loaded, the inventory lead separates what the venue owns from what belongs to a rental company, caterer, florist, or DJ. A venue's own stock is usually a mix: farm tables and cocktail rounds, cross-back or folding chairs, ceremony arches, bar fronts, lounge furniture, lanterns, drape, and bins of décor. We count owned pieces onto the truck by category, label carts and bins by the room or building they belong in at the new site, and count them off again. Rented chairs and linens stay tagged for their supplier's pickup.

Who usually signs off
Venue owner or operations director, with the event coordinator confirming booked dates and the inventory lead approving counts
Timing that works
Outside the summer and early-fall wedding season where possible, after the final booking at the current site and before the first walkthrough at the new one.

What typically moves

  • Farm tables, cocktail rounds, and sweetheart tables Tabletops travel on edge in blankets; folding legs are checked and locked before loading.
  • Cross-back, folding, and chiavari-style chairs Stacked on dollies or carted by type, and counted per stack against your inventory.
  • Ceremony arches, backdrops, and signage stands Broken down where they are designed to, with hardware bagged to each piece.
  • Mobile bars, bar fronts, and back-bar shelving Emptied of all glassware and stock by your team, then padded and moved upright.
  • Lounge furniture and outdoor seating Wrapped whole; cushions bagged separately to stay clean and dry.
  • Décor bins, lanterns, and drape Closed bins labeled by contents and destination building; drape folded in its own bags.

Access and scheduling

Many venues near Colorado Springs are not in town at all. Barns and mountain venues toward Woodland Park, Manitou Springs, and the rural parts of El Paso County sit on gravel drives with tight turnarounds, and some cannot take a large truck. We ask for the address of every building involved and check the approach before choosing the truck, and we plan for a longer carry if the truck has to stop short.

Weather matters more here than in most moves. Afternoon thunderstorms are common in summer, and wind and snow arrive early at elevation, so outdoor furniture and décor are loaded first and kept covered. If a venue is still hosting at the old site, we move off-season and spare inventory first and the active event stock last. A weekday start or a day after a weekend event is available on request.

Protection and handling

Venue inventory is photographed, posted, and judged by couples, so scuffs matter. Wood tabletops and chair frames are padded, cross-back chairs are stacked with protectors between them, and lanterns and glass décor ride in divided bins. Nothing is packed wet: outdoor cushions and drape that have been rained on are dried by your team before they are bagged.

Inventory counts go with every truck. Your lead checks categories as they leave, and the same sheet is used as they come off, so any missing chair or damaged arch is known the same day. Rental company items are set aside and never loaded with the venue's own stock. At the new site, heavy tables go in before décor bins, so nothing fragile is stacked under them.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Rented chairs, linens, tents, and specialty pieces
The rental company picks up and delivers its own items.
Sound, lighting, and string-light systems
Your AV or lighting vendor takes down, moves, and resets installed systems.
Tents, staging, and anything needing a permit
The tent or staging supplier installs, inspects, and removes their structures.

Not part of our work

  • Moving rented items or anything owned by caterers, florists, or DJs.
  • Installing string lights, tents, or wired lighting.

Around Colorado Springs and El Paso County

Around Colorado Springs, venues range from downtown and Old Colorado City event spaces with street loading, to foothill properties in the Broadmoor area, to barns and mountain lodges toward Woodland Park and out on the plains east of town, with gravel drives and weather at elevation. The approach road, not the building, often decides the truck.

The crew that shows up

Two iHaul iMove box trucks backed in with their rear doors openTwo iHaul iMove movers raising a large wood tabletop togetheriHaul iMove crew loading a padded item into the truck as snow falls

Event Venue Moving FAQs

Another question? Call (719) 357-5865.

How do we keep rental chairs out of the venue's moving inventory?

Tag or stage rental items apart before our crew arrives, and give us your owned-inventory sheet. We load only what is on that sheet and count it by category. Anything tagged for a rental company stays where it is for their pickup.

Can a moving truck reach a mountain or barn venue on a gravel road?

Often, but we check first. Send the address and photos of the drive and turnaround, and we choose a truck that can get in and out. Where a large truck cannot reach the building, the crew carries farther or shuttles with a smaller vehicle.

What belongs on the plan for our first event at the new address?

The event date, the room layout for it, and which inventory it needs. We unload that event's tables, chairs, and décor first and place them in the right building, then bring in spare and off-season stock afterwards, so your setup crew can rehearse the first layout before the rest arrives.

Can you move the venue while we still have weddings booked?

Yes, if we plan around them. Spare and off-season inventory moves first on weekdays, and active stock moves once the current site has hosted its final booking. We avoid weekend event days unless you ask for one, and we keep the old site's active event stock in place until its final booking is over.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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